Logistics Coordinator (Transportation Distribution and 3PL) , (Brampton, ON)

About Us

At Weston Wood Solutions, we’re not just a company; we’re a global industry leader in millwork products. Our unwavering dedication to customer service and supply chain excellence has earned us recognition as one of Canada’s fastest-growing and best-managed companies. We’re a united team, known for our exceptional work ethic, can-do attitude, and relentless pursuit of improvement. Join us at Weston Wood Solutions and let your career shine!

The Role: Logistics Coordinator (Transportation & Distribution and Third Party Logistics (3PL))

Are you ready to step into an exciting role with us? We’re on the lookout for a dedicated individual to join our team as a Logistics Coordinator. Reporting directly to our Manager, you’ll play a vital role in our operations.

You’ll be a key player on our team. Thriving in a fast-paced environment, you’ll excel with strong attention to detail and problem-solving skills. Juggling multiple tasks and deadlines is no problem for you, and you’re a fantastic team player. With your positivity and persistence, you’ll get the job done effectively.

Joining our team means being part of something special – an environment where every day presents new opportunities for growth and achievement. If you’re ready to dive in and make a real impact, we’d love to hear from you!

Your Day-to-Day:

Main Responsibilities

Transportation & Distribution:

• Understand different equipment types in handling the related transaction and industry regulations for equipment types

• Solid knowledge and experience in selecting carriers/brokers for the business and ability to accurately measure the performance of these carriers/brokers

• Coordinate all inbound and outbound transportation to ensure that orders are delivered on schedule.

• Develop the configuration on truck loading to accurately maximize the space when booking the truck(s)

• Validate shipment information (weight, dimension, special requirement, etc.) prior to truck-booking and obtain clarification from sales and support teams as necessary

• Send releases to 3PL for outbound shipment, arrange transport and appointment confirmation, collect picking note/BOL, audit, track shipment to destination, retrieve POD, and update system

• Prepare and submit customs paper for cross-border shipment

• Proactively pursue alternative, better, and more cost-effective routing and/or equipment type to bring the most economical, reliable and efficient service

• Negotiate freight cost and monitor market and economy trends to understand the impact to freight costs

• Prepare freight quotations in response to inquiries from internal and external customers

• Proactively follow up on shipments with common carriers and provide regular updates to internal Company staff as appropriate

• Provide customer service both internally and externally through continuous follow-up, effective responses to requests, inquiries, concerns, and proactive measures, in order to ensure a smooth and timely process for the shipments

• Maintain freight database with up-to-date information on quotes, contacts and carrier insurances

• Send complete transport order to common carriers to book the freight

• Maintain/Update additional costs in our system

• Use ERP system to manage the day-to-day transactions of transportation and distribution

• Audit, correct and adjust freight invoices

• Develop contacts with new carriers and open up business with new carriers

Third Party Warehousing:

• Work closely with 3PLs and common carriers to arrange inbound & outbound shipment

• Proactively manage container status for stocking loads

• Collect and verify inbound and outbound documentation, address issues upon receiving and process accurately in the system

• Communicate clearly to internal stakeholders on container arrivals, as required

• Effectively and accurately handle the stock transfer among different stock branches in the system and with each 3PL for transferring physical products

• Accurately and completely ensure all paperwork flow for in/out and transfers

• Build rapport with 3PLs to strengthen business relationships and help to resolve issues with timely and effective communication

• Ensure all 3PLs meet our Company requirements for proper bundle packaging/handling and storing of material to avoid damage and possible collapsing

• Help to reconcile any inventory issue, using acquired knowledge and experience

CREDIT

• Ensure customers have appropriate credit before authorizing any truck-load delivery

• Work with management and with a sense of urgency to arrange for alternative plans as appropriate if customer is out of credit

Documentation, Reporting and Administration

• Maintain positive interactions to ensure customer satisfaction (both internally and externally) through regular follow-up, effective responses to requests/ inquiries/ concerns, and proactive measures that ensure a smooth and timely process for all orders

• Effectively organize, plan and prioritize work to properly complete responsibilities and meet required deadlines

• Maintain, update and customize department reports as applicable

• Exercise flexibility with respect to duties assigned and when communicating with and/or supporting colleagues and customers in different time zones

• Support the business through participation and/or identifying and leading process and workflow improvement initiatives and special projects that may arise from time to time

• Understand, support and adhere to the company’s health and safety policies, programs and procedures, and all Company policies as applicable

• Fulfill general administrative duties such as preparing packages for courier, filing, faxing, photocopying, and processing etc.,

What do you need to succeed?

Must-Have

• Over five (5) years of relevant experience in a similar environment

• Adept with technology, including ERP systems, and advanced level of experience with Microsoft 365 applications, particularly Excel and Word

• Well-developed negotiation skills

• Excellent communication skills (oral and business writing)

• Proven ability to prioritize tasks and meet deadlines in an environment of shifting priorities

• Attentive to detail

• Good analytical and problem-solving skills

• Proven ability to understand when escalation of problems/issues need to be taken to a senior management level

• Possess the ability to identify issues/areas for improvement and develop cost-effective solutions

• Commitment to strong performance (accuracy, thoroughness and high-quality output)

• Committed and supportive team player will effective collaboration skills

• Strong work ethic and positive attitude, particularly when dealing with complex issues and under pressure

• Strives to exceed expectations and requirements of colleagues and management

Nice-to-Have

• Relevant industry experience

• Completion of post-secondary education in a related field (Supply Chain, Logistics etc.)

• Hands-on experience with Epicor BisTrack or a similar ERP system

Key Competencies :

• Situational adaptability

• Collaborates

• Resourcefulness

• Customer focus

If you are a driven professional with a strong background in Logistics, and have a passion for innovation, we want to hear from you. Please send in your application to hr@westonwoodsolutions.com by latest March 18, 2025. Accommodations are available on request for candidates taking part in all aspects of the selection process. Weston Wood Solutions is an equal opportunity employer and we encourage applications from all qualified candidates who are legally entitled to work in Ontario and for any employer. Please note that the use of AI may be used during the applicant screening questions whereby an applicants response to questions may determine if the application is suitable or not, based on the experience criteria required. We will endeavour to review each application for suitability for any of our vacant positions as appropriate. We thank all of our applicants in advance for your consideration of us as an employer, and in this new role.